July 30, 2014
Moving office spaces can be a tedious task that requires business owners to be mindful of everything needed during the moving process. When one goes to rent office space in a new location, there are a few tips that can help once the relocation process begins.
It is necessary to create a timeline and checklist for packing everything up and actually relocating to the new place. It is not only the business owner who will be moving, but the employees, the work itself, and everything from the previous office space. There are too many things that will be brought once the relocation starts, so it will be easy for some to be forgotten, which is where a timeline and checklist come into play. One of the major hassles when people lease office space in a new location is the moving of furniture and equipment from the old office. Thus, this part requires effective coordination to avoid problems during the relocation. How the current office is situated must be analyzed; this gives one the idea of how the layout of the new office will be. The timeline will keep everything moving along smoothly, while the checklist will help ensure that nothing, and no one, is left behind.
It’s important to notify all employees about the upcoming changes; four to six months is a recommended time frame, to ensure that everything comes together easily. This four to six month platform is also an allotted time for the office’s Internet and phone service providers to be properly updated. It is also crucial to obtain and settle all the needed permits, insurance policies, and licenses before the relocation. Make sure that the office space rental is accurately settled to avoid problems with the lessor, and remember that if an office is larger, it needs more time to see these things through.
To cut the costs that will be spent for moving, there is also a need to allocate resources properly. The money that will be used for equipment transportation and paying the movers must be budgeted, in addition to other moving expenses. Employers can ask for assistance from employees to effectively coordinate these tasks. Hiring cleaners and movers one to three months before the relocation is also helpful, as this will make the process faster and more efficient. It’s a good idea to research prospect companies that can provide excellent services.
When packing all of the office items, ensure that the moving boxes are durable. With a minimum of three strips of heavy duty packing tape, secure the bottom of the boxes that will be used. Make sure that items do not bulge out of the boxes to prevent them from breaking. Labeling the boxes will also be crucial during packing, as this will help in easily identifying the items when they are brought to the new office.
In order to stay on top of all business transactions during the move, it’s important update any person or company connected to the business. Inform them one to three months before moving so adjustments can be made to the billing and shipping transactions. Lastly, do not forget to make the necessary updates on the website, business cards, and letterhead, one to two weeks before the relocation.
If you’re ready to move your office space in Minnesota and need to locate the right space, check out our properties page to view all the available office space we have available for lease in Minnesota:
